ONSITE/OFFSITE EMR/EHR SCANNING
The BACTES scanning solution provides scanning of paper charts into your EMR, on-site or remote. Our flexible scanning services include the ability to output to disc, server, hard-drive or the BACTES online system. We scan thousands of charts quickly and efficiently, with the highest levels of quality and security. You can count on BACTES Quality to assure the quality and the accuracy of each record. Our seamless process presents no disruption to your practice.
CONVERTING TO AN EMR/EHR WITH BACTES
Prevent Costly and Inconvenient Misfiles
Typically, hospital HIM staff and medical practice administrative staff do not have experience with scanning, ingesting, and indexing medical records. Misfiles are common without properly trained staff and effective quality processes in place. It may be impossible to locate misfiled or otherwise irretrievable digital medical records. BACTES quality processes and depth of experience in the field assure that what is scanned is exactly what is needed, and that the information is ingested and organized in a way that can easily be retrieved.
Expedite the Ingestion Process
It’s not unusual to see manual ingestion rates in the 4-5 records per hour range based on system requirements and productivity of personnel. In many instances the ingestion of the scanned medical record is where a bottleneck will occur because the time required was not properly planned for. BACTES has specific experience with automated batch input and other methods that expedite the ingestion process.
Organized and Sectioned Medical Records Optimize System Performance
Almost all systems will become performance bound one way or another based on the file size of scanned medical records and the network/system capabilities where the EMR resides. Available bandwidth can play a large role in the ease of use of the system and access to these types of documents. File structure and how the medical records are indexed will also significantly affect the ease of access to the scanned medical records. BACTES provides expertise in organizing and sectioning medical records so that optimum performance can be achieved while recognizing the system environment. Our processes are designed to create a medical record format with many sections so that you don’t have to retrieve the entire record, but can instead pull up just the specific section you need. This allows for much more efficiency, with less impact on your system and quicker retrieval of each record as needed.
A Comprehensive Plan for Medical Record Conversion
The success of your conversion effort will be determined by thorough planning and the completeness and accuracy of the statement of work or project plan. BACTES has the appropriate depth of experience to assist in conversion plan development and project management. It won’t cost any more or take any longer to get it right the first time and will lead to a higher level of enthusiasm and acceptance of the EMR/EHR..
Read more about converting to an EMR/EHR here.
Contact the BACTES location nearest you to learn more and see how we can help.